Northview Swim Club Annual Membership Meeting
March 24, 2011
Called to Order: 7:10 PM
Facilitated by: Donna Glass
Held at: Richland Public Library, Gallery Room
Minutes
The meeting was called to order by outgoing President Ardis Rukavina and a quorum of members was present.
Minutes from the 2010 Annual Membership meeting were distributed and approved.
Treasurers Report -- Doug Teachout presented highlights from the 2010 swim season and reviewed the proposed budget for 2011.
2010 Budget Highlights
- The pool board purchased QuickBooks and has begun using it for pool business including payroll.
- The bank account was moved from Yakima Federal to Banner Bank because Banner provides online tools compatible with QuickBooks. The tools make bookkeeping more efficient.
- Certificates of Deposit at Yakima Federal were closed and three were opened at Banner Bank with maturity dates of three months, six months, and twelve months.
2011 Budget
- Revenue projections for 2011 are based on the following assumptions: 1) One third of members will pay dues early to take advantage of the $300 early discount. 2) Two thirds of members will pay dues of $325
- Payroll costs include a forecast of lifeguard hours for the 2011 swim season.
- L&I Taxes are budgeted for an increase
- $2,500 allocated for pool improvements, primarily landscaping and plumbing
- Work crew allocations were scaled back by 1 person
- The budget reflects a projected deficit this year of roughly $1,500.
Budget Discussion
Marty Artzen asked if the pool improvements budget spent in 2010 included fixing the plumbing in bath house. That repair is scheduled for the 2011 budget because once the pool was closed and the water turned off, plumbers were unable to come out and make the repairs. The board will have the water turned on in April and get the repairs made before the pool opens the end of May.
Kellie Jenkins explained that pool improvement money for 2010 was spent on landscaping because it needed to be done. Landscaping was discussed at previous Annual Membership meetings. In 2010 the board had a hired a contractor to come in and clean things up. In addition to landscaping the underground sprinkler system is failing and the parking lot needs attention. The 2011 budget was approved.
Work Credits – first work party on May 14th. If you are not contacted by Simone, then you will not get a work credit. You are welcome to help get the pool ready but you won’t get a work credit.
Projects--Plumbing will be done after the water is turned on. We will get some estimates and have it done before the pool opens. Kellie Jenkins asked for recommendations for plumbers to do the work.
Returning Board Members
- President, Donna Glass
- Treasurer, Doug Teachout
- Pool Manager, Dor Collado
Board Elections
President Donna Glass asked for a motion to affirmation of the ballot. It was moved and approved. Incoming board members:
- President Elect, Simone Wong
- Secretary, Karen Buxton
- Jr. Pool Manager, Kellie Jenkins
Important Dates
- Discounted Dues Payment: March 24.
- Dues received after March 24th are $325.
- Opening Work Parties: May 14 & May 21 (If needed). There will be at least one work party on May 14th. A May 21st work party will be formed only if needed.
- Pool Opens: May 28 Pool
- Keys Available: May 21 8:00 am-12:00 noon and May 28 1:00 pm-3:00 pm
- Dues payment with no late fee: June 7. A 10% late fee is assessed to members who pay dues after June 7th.
Open Forum
Karen Walton asked that lifeguards be given the authority to tell couples who are too close or behaving inappropriately to either stop or leave the pool. Kellie Jenkins agreed that lifeguards need to be assertive with their peers at the pool and will incorporate more assertiveness training into lifeguard instruction. She said they would also be reminded not to use cell phones while on duty or visit with friends who are at the pool instead of giving their attention to swimmers.
Ken Buxton asked about forming an ad hoc committee for pool maintenance to make recommendations and assign priorities for work that needs to be done on pool property. This might include contacting plumbers or other contractors for bids, checking on city codes, and other maintenance or repair tasks.
An ad hoc pool maintenance committee was formed and includes the following pool members:
Ken Buxton
Brad Jenkins
Jan Stephan
Meeting Adjourned at 7:46 PM
